# FSM Committee Notes #
### May 2016 ###
## Quick ctte meeting ##
* Order of meetup
* Intro/MC - 6:30-6:35 - Ben F.
* RHoK - 6:35-7:10 - Angus
* Gnews - ??? - Ben M
* Privacy - 7:10-8:00 - Andrew J
* Announce: Michael - then ping Ben S. to modify website
* Tea & coffee: Michael
* Audio: Damien
* Timekeeping: Michael
* Intro/gnews: Ben M
* Welcome/nametags: Ben F.
* HDMI/VGA cables & audio headset - Ben M.
Next month's committee etherpad: [https://etherpad.wikimedia.org/p/fsm-ctte-2016-June](https://etherpad.wikimedia.org/p/fsm-ctte-2016-June)
## Intro notes ##
Introduce space.
* toilets
* drinks
CoC.
* be mindfull of others
* be awesome
Thanks
* Outgoing committee members Scott Jurner and Ben Sturmfields and also all our contribuitors to FSM by speaking, contribuiting and generally pitching in for the "2015/16 season"
* Electron Workshop home ground
* Ben S. & System Saviour for hosing and technical services
Angus Hervey - RHoK Andrew Jones - free software and privacy
## Welcome new committee ##
* Exchange contact details
## Setup & Tools ##
* Mailing list, everyone on-board? -all ok
* Unsub ex-members? - do unsub, add finance (Ben F. to talk to Ben S.)
* doodle.com - all ok
* Website and wiki: - Michael & Damien to get accounts (Where do I get the website account? Ive got the wiki one.)
* Media goblin: [https://media.freesoftware.org.au/](https://media.freesoftware.org.au/) - Michael & Damien: this should be the same, just apply for account on site (Doesnt work)
## Admin ##
* Venue
* still some issues with av
* better than this time last year
* Roles
* Old attempt: [https://etherpad.wikimedia.org/p/fsm-role-cards](https://etherpad.wikimedia.org/p/fsm-role-cards)
* Maintaining wiki / committee notes - Damien / Ben M
* Posting announcement to mailing list / meetup ... anyone have .ical experience or similar? - Michael
* Gnews - Ben M
* Facilitator / timekeeping - Ben F
* Bring name tags - Ben S
* Blogging
* lock up venue - Ben M to call Ben S. & confirm key avaliablity
ICS template file for calendar event
| BEGIN:VCALENDAR<<BR>> PRODID:-//Calendar//Calendar Event//EN CALSCALE:GREGORIAN<<BR>> METHOD:PUBLISH<<BR>> DTSTAMP:20160512T180000Z<<BR>><<BR>> BEGIN:VEVENT<<BR>> DTSTART:20160519T180000Z<<BR>> SUMMARY;ENCODING=QUOTED-PRINTABLE:Free software Melbourne DESCRIPTION;ENCODING=QUOTED-PRINTABLE:<<BR>> UID:1<<BR>> LOCATION;ENCODING=QUOTED-PRINTABLE:Electron Workshop, 31 Arden Street, North Melbourne. PRIORITY:1<<BR>> SEQUENCE:0<<BR>> END:VEVENT<<BR>> END:VCALENDAR |
|----|
* This app [http://apps.marudot.com/ical/](http://apps.marudot.com/ical/) claims to create iCal entries based on form input.
* Some generic advice to consider:
* [https://adainitiative.org/2013/10/02/running-your-unconference-discussions-effectively-adacamp-session-role-cards/](https://adainitiative.org/2013/10/02/running-your-unconference-discussions-effectively-adacamp-session-role-cards/)
* [http://infotrope.net/2014/08/12/the-pathway-to-inclusion/](http://infotrope.net/2014/08/12/the-pathway-to-inclusion/)
## Long term planning ##
* What works well?
* group discussions
* gnews type activities
* What doesn't work so well?
* gnews less quantity and slower pace
* Things to work on this year?
* Try to schedule talks that will promote discussion
* Devise a stratergy for dealing with problems such as conversations getting derailed
* Encouraging diversity, possibly outreach to student organizations and other like-minded groups
* encouraging new people to join and come along
* Ask FSM Mailing list to make us a Facebook page
* Spread the word. Make flyer to put in libraries, universities, community boards... flyer iPhone 7 launch night... :D
* Consistent content on Website, blog wise and keeping records of local events.
* Suggestion box
* Organized social media campaigns: eg a social media pack for DayAgainstDRM, one liners, tweetable pics...
* Where does the contact us page land on the website?
* Finances
* starting to have real costs, should have a plan for income
* Electron Workshop hosting (or is this zero-cost?)
* Meetup.com group (currently paid by Ben S., but how much?)
* Internet services (System Saviour, paid by Adam Bolte)
* beginners workshop
* Maybe we should establish a < [finance@melb.softwarefreedom.com.au](mailto:finance@melb.softwarefreedom.com.au) > contact point, allowing for continuity to future FSM treasurers.
* Who does the administration for email at ‘softwarefreedom.com.au’? - Ben F. to confirm
* Pizza c/o Sturm ($7 per person up to max of $119)
## Events ##
* S.F.D.
* freesoftware.org.au/wiki/CommitteeMeetings/20150908
* Beginners Workshop (uni collaboration would be great)
* [https://etherpad.wikimedia.org/p/fsm-workshop](https://etherpad.wikimedia.org/p/fsm-workshop)
* freesoftware.org.au/wiki/CommitteeMeetings/20150729
* F-Droid themed night - Potential name for this event - "Go F(droid) yourself."
* Continue the "How I found Free software" talks? - Good for ending of meetings
* Email Self Defence Workshop:
* freesoftware.org.au/wiki/CommitteeMeetings/20160222
* troublesome media formats
* Try to hit next year
* Day Against Drm (3rd of May)
* Document freedom day (late March){: page-href="wiki:///CommitteeMeetings/20160512"}
