Syntax highlighting of 7a029cd ~( CommitteeMeetings/20160512)

= FSM Committee Notes =
=== May 2016 ===
== Quick ctte meeting ==
 * Order of meetup
  * Intro/MC - 6:30-6:35 - Ben F.
  * RHoK - 6:35-7:10 - Angus
  * Gnews - ??? - Ben M
  * Privacy - 7:10-8:00 - Andrew J
 * Announce: Michael - then ping Ben S. to modify website
 * Tea & coffee: Michael
 * Audio: Damien
 * Timekeeping:  Michael
 * Intro/gnews: Ben M
 * Welcome/nametags: Ben F.
 * HDMI/VGA cables & audio headset - Ben M.

Next month's committee etherpad: https://etherpad.wikimedia.org/p/fsm-ctte-2016-June

== Intro notes ==
Introduce space.

 * toilets
 * drinks

CoC.

 * be mindfull of others
 * be awesome

Thanks

 * Outgoing committee members Scott Jurner and Ben Sturmfields and also all our contribuitors to FSM by speaking, contribuiting and generally pitching in for the "2015/16 season"
 * Electron Workshop home ground
 * Ben S. & System Saviour for hosing and technical services

Angus Hervey - RHoK Andrew Jones - free software and privacy

== Welcome new committee ==
 * Exchange contact details

== Setup & Tools ==
 * Mailing list, everyone on-board? -all ok
  * Unsub ex-members? - do unsub, add finance (Ben F. to talk to Ben S.)
 * doodle.com - all ok
 * Website and wiki: - Michael & Damien to get accounts (Where do I get the website account? Ive got the wiki one.)
 * Media goblin: https://media.freesoftware.org.au/ - Michael & Damien: this should be the same, just apply for account on site (Doesnt work)

== Admin ==
 * Venue
  * still some issues with av
  * better than this time last year

 * Roles
  * Old attempt: https://etherpad.wikimedia.org/p/fsm-role-cards
  * Maintaining wiki / committee notes - Damien / Ben M
  * Posting announcement to mailing list / meetup ... anyone have .ical experience or similar? - Michael
  * Gnews - Ben M
  * Facilitator / timekeeping - Ben F
  * Bring name tags - Ben S
  * Blogging
  * lock up venue - Ben M to call Ben S. & confirm key avaliablity

ICS template file for calendar event
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 * This app http://apps.marudot.com/ical/ claims to create iCal entries based on form input.

 * Some generic advice to consider:
  * https://adainitiative.org/2013/10/02/running-your-unconference-discussions-effectively-adacamp-session-role-cards/
  * http://infotrope.net/2014/08/12/the-pathway-to-inclusion/

== Long term planning ==
 * What works well?
 * group discussions
 * gnews type activities

 * What doesn't work so well?
 * gnews less quantity and slower pace

 * Things to work on this year?
  * Try to schedule talks that will promote discussion
  * Devise a stratergy for dealing with problems such as conversations getting derailed
  * Encouraging diversity, possibly outreach to student organizations and other like-minded groups
  * encouraging new people to join and come along
  * Ask FSM Mailing list to make us a Facebook page
  * Spread the word. Make flyer to put in libraries, universities, community boards... flyer iPhone 7 launch night... :D
  * Consistent content on Website, blog wise and keeping records of local events.
  * Suggestion box
  * Organized social media campaigns: eg a social media pack for DayAgainstDRM, one liners, tweetable pics...
  * Where does the contact us page land on the website?

 * Finances
  * starting to have real costs, should have a plan for income
  * Electron Workshop hosting (or is this zero-cost?)
  * Meetup.com group (currently paid by Ben S., but how much?)
  * Internet services (System Saviour, paid by Adam Bolte)
  * beginners workshop
  * Maybe we should establish a < finance@melb.softwarefreedom.com.au > contact point, allowing for continuity to future FSM treasurers.
   * Who does the administration for email at ‘softwarefreedom.com.au’? - Ben F. to confirm
  * Pizza c/o Sturm ($7 per person up to max of $119)

== Events ==
 * S.F.D.
  * freesoftware.org.au/wiki/CommitteeMeetings/20150908
 * Beginners Workshop (uni collaboration would be great)
  * https://etherpad.wikimedia.org/p/fsm-workshop
  * freesoftware.org.au/wiki/CommitteeMeetings/20150729
 * F-Droid themed night - Potential name for this event - "Go F(droid) yourself."
 * Continue the "How I found Free software" talks? - Good for ending of meetings
 * Email Self Defence Workshop:
  * freesoftware.org.au/wiki/CommitteeMeetings/20160222
 * troublesome media formats

 * Try to hit next year
 * Day Against Drm (3rd of May)
 * Document freedom day (late March)