FSM Committee Notes

May 2016

Quick ctte meeting

• Order of meetup
  • Intro/MC - 6:30-6:35 - Ben F.
  • RHoK - 6:35-7:10 - Angus
  • Gnews - ??? - Ben M
  • Privacy - 7:10-8:00 - Andrew J
• Announce: Michael - then ping Ben S. to modify website
• Tea & coffee: Michael
• Audio: Damien
• Timekeeping: Michael
• Intro/gnews: Ben M
• Welcome/nametags: Ben F.
• HDMI/VGA cables & audio headset - Ben M.

Next month's committee etherpad: https://etherpad.wikimedia.org/p/fsm-ctte-2016-June

Intro notes

Introduce space.

• toilets
• drinks

CoC.

• be mindfull of others
• be awesome

Thanks

• Outgoing committee members Scott Jurner and Ben Sturmfields and also all our contribuitors to FSM by speaking, contribuiting and generally pitching in for the "2015/16 season"
• Electron Workshop home ground
• Ben S. & System Saviour for hosing and technical services

Angus Hervey - RHoK Andrew Jones - free software and privacy

Welcome new committee

• Exchange contact details

Setup & Tools

• Mailing list, everyone on-board? -all ok
  • Unsub ex-members? - do unsub, add finance (Ben F. to talk to Ben S.)
• doodle.com - all ok
• Website and wiki: - Michael & Damien to get accounts (Where do I get the website account? Ive got the wiki one.)
• Media goblin: https://media.freesoftware.org.au/ - Michael & Damien: this should be the same, just apply for account on site (Doesnt work)

Admin

• Venue

  • still some issues with av
  • better than this time last year

• Roles

  • Old attempt: https://etherpad.wikimedia.org/p/fsm-role-cards
  • Maintaining wiki / committee notes - Damien / Ben M
  • Posting announcement to mailing list / meetup ... anyone have .ical experience or similar? - Michael
  • Gnews - Ben M
  • Facilitator / timekeeping - Ben F
  • Bring name tags - Ben S
  • Blogging
  • lock up venue - Ben M to call Ben S. & confirm key avaliablity

ICS template file for calendar event

• This app http://apps.marudot.com/ical/ claims to create iCal entries based on form input.

• Some generic advice to consider:

  • https://adainitiative.org/2013/10/02/running-your-unconference-discussions-effectively-adacamp-session-role-cards/
  • http://infotrope.net/2014/08/12/the-pathway-to-inclusion/

Long term planning

• What works well?
• group discussions

• gnews type activities

• What doesn't work so well?

• gnews less quantity and slower pace

• Things to work on this year?

  • Try to schedule talks that will promote discussion
  • Devise a stratergy for dealing with problems such as conversations getting derailed
  • Encouraging diversity, possibly outreach to student organizations and other like-minded groups
  • encouraging new people to join and come along
  • Ask FSM Mailing list to make us a Facebook page
  • Spread the word. Make flyer to put in libraries, universities, community boards... flyer iPhone 7 launch night... :D
  • Consistent content on Website, blog wise and keeping records of local events.
  • Suggestion box
  • Organized social media campaigns: eg a social media pack for DayAgainstDRM, one liners, tweetable pics...
  • Where does the contact us page land on the website?

• Finances

  • starting to have real costs, should have a plan for income
  • Electron Workshop hosting (or is this zero-cost?)
  • Meetup.com group (currently paid by Ben S., but how much?)
  • Internet services (System Saviour, paid by Adam Bolte)
  • beginners workshop

  • Maybe we should establish a <

    finance@melb.softwarefreedom.com.au > contact point, allowing for continuity to future FSM treasurers.
    • Who does the administration for email at ‘softwarefreedom.com.au’? - Ben F. to confirm
  • Pizza c/o Sturm ($7 per person up to max of $119)

Events

• S.F.D.
  • freesoftware.org.au/wiki/CommitteeMeetings/20150908
• Beginners Workshop (uni collaboration would be great)
  • https://etherpad.wikimedia.org/p/fsm-workshop
  • freesoftware.org.au/wiki/CommitteeMeetings/20150729
• F-Droid themed night - Potential name for this event - "Go F(droid) yourself."
• Continue the "How I found Free software" talks? - Good for ending of meetings
• Email Self Defence Workshop:
  • freesoftware.org.au/wiki/CommitteeMeetings/20160222

• troublesome media formats

• Try to hit next year

• Day Against Drm (3rd of May)
• Document freedom day (late March){: page-href="wiki:///CommitteeMeetings/20160512"}