July 29 2015

Free Software Melbourne Committee Meeting

Present: Ben S, Ben M, Scott, Ben F

Agenda

0. Venue

Melb Uni made a last-minute offer, but we'll go ahead with Electron Workshop.

1. Get a quote on catering

• I think providing morning tea, lunch and afternoon tea will give us more time for working.
• Marty from Electron Workshop has suggested Asylum Seeker Resource Centre.

Morning/afternoon tea: Tea and bickies Lunch:

• Ben M to investigate the catering cost and spread (20 participants and 6 mentors etc.)
• how far ahead to confirm numbers

2. Set the entry fee.

• Now that we're at Electron Workshop, we don't have any external sponsorship, so our entry fee will need to cover the catering and a small contribution to Electron Workshop to cover upkeep.
• I'd originally hoped to also donate to a free software project, but that may push the price up.

• Assuming fee of: $25.00 gives budget ~ $500.00 (approx $20head)

3. Invite and persuade mentors to help out.

Possible mentors:

• Henry Walshaw
• Russell Coker
• Tatiana Lenz
• Damien Zammit
• Matthew Cengia (open street maps)
• Ben M (wikipedia)

4. Set up registration form on FSM website.

• Mezzanine has a built in tool to create forms that export to a spreadsheet.
• Need to add instructions on pre-paying to Ben Finney via cash, bitcoin or PayPal.

• http://freesoftware.org.au/melbourne/contribute-to-free-software-and-open-source/

• Scott to write a blurb to explain what to do on above page.

• Ben F: add Bitcoin/paypal payment method and links

=== 5. Publicise the event.

• Scott rewrite Meetup page focus on some programming experience needed.

• Groups to invite
  • Hackerspace Hawthorn
  • MelbDjango
  • Electron Workshop
  • LUV
  • our list
  • PUG